Event sales · automated
Agentic sales for hotels and event venues
Airplate turns every event enquiry into a priced proposal, a contract sent for signature, PMS space and room blocks, and a deposit request — without waiting for your team.
- Checks room feasibility and availability in your PMS the moment an enquiry lands.
- Sends the contract under your rules, then follows up until it is signed.
- Routes anything unusual to your team, so you stay in control.
Its agentic capabilities grow with every release.
How much time could you save?
VOLUME
MANUAL TIME SPENT
TIME SAVED AT 75%
How it works
From inquiry to signed contract — 4 stages, fully automated.
AirPlate handles every step so your team focuses on the event, not the paperwork.
RFP arrives
Capture from website, email, social, or signature embed.
AI parses & qualifies
Reads the request, applies your filters, checks availability.
Proposal sent
Branded, priced, ready to sign.
Deal signed
Calendar booked. Contract signed. Team notified.
RFP arrives
Capture from website, email, social, or signature embed.
AI parses & qualifies
Reads the request, applies your filters, checks availability.
Proposal sent
Branded, priced, ready to sign.
Deal signed
Calendar booked. Contract signed. Team notified.
RFP form preview
See what your RFP form looks like
This is a live example of an AirPlate RFP form, configured for Le Domaine des Étoiles. It shows the visual design and field structure your prospects will see when they request a proposal from you.
View live exampleVisual preview only — submission flow disabled in demo.
airplate.ai/rfp/Airplate-domaine-etoiles-demo/
From inquiry to booked call — without the back-and-forth.
When a qualified lead asks for a meeting, AirPlate sends them your live Calendly or Cal.com booking link with availability — no email ping-pong, no missed timezones. Your sales calendar fills itself, and the prospect books while their interest is hot. Connect once during onboarding; works automatically forever.
- Real-time availability from your Calendly or Cal.com account
- Triggered automatically after qualified RFP submission
- Timezone-aware (prospect sees their local time)
Automated RFP & Legal Contract Management
We create seamless connections between Airplate and your existing PMS/CRM systems because we believe your tools should work together. This integration eliminates data silos, synchronizes information in real-time, and creates a unified workflow where everything just works.
RFP Automation & Direct Booking
Your branded RFP form, with your packages and prices
Share your RFP form on your website, social media and e-mail with a link. Clients choose from your packages and see your prices, and every request arrives in Airplate for your team.
Event Conflict Management
We create perfect harmony between your event calendar and client commitments because we believe every promise should be kept. Our system monitors events across all platforms, identifies potential conflicts, and alerts you before they become problems that disappoint clients.
Effortless Offer and Contract Management
We automate the entire contract lifecycle because we believe your time is better spent building relationships. With just one click, you can generate, send, and track offers and contracts—turning what once took hours into seconds and freeing you to focus on the personal touches that win business.
Your Data, One Question Away
Ask questions in natural language. The AI Assistant answers from your venue's own records in Airplate, without writing a single query.
Everything You Need to Close More Deals
Six powerful products working together seamlessly. Each module is designed to automate your workflow and help you focus on what matters most - building relationships and winning business.
AI AirPlate Assistant
Event Sales & Management Expert
An AI assistant that answers from your own RFPs, contracts and revenue, and from the Airplate documentation.
RFP Automation
From request to proposal, automated
Automatically process incoming RFPs, check availability, apply your pricing rules, and generate professional proposals. No more manual data entry or delayed responses.
Event Management
Perfect coordination, every time
Comprehensive event scheduling and coordination. Manage rooms, resources, and team assignments with real-time conflict detection across all your properties.
Sales Automation
Keep every deal moving
Streamline your sales pipeline from inquiry to signed contract. Automated follow-ups and notifications keep your team ahead.
Analytics & Reports
Data-driven decisions
Comprehensive dashboards and reports for revenue tracking, booking trends, and performance metrics. Turn your data into actionable insights.
Contract Management
Digital contracts, signed online
Create, send, and track legally-binding contracts with built-in e-signatures. Mobile-optimized for clients to sign anywhere, anytime.
Tools That Transform Event Management
Everything you need to streamline your event sales process, from RFP automation to contract management.
Intelligent Event Space Allocation
Airplate ensures the perfect venue for every event by analyzing your requirements, checking availability across systems, and allocating the ideal space. When potential conflicts arise, you receive an alert—protecting your schedule and your client relationships.
API Integration
Experience the power of truly connected systems as Airplate seamlessly links with your CRM, PMS, and other business tools. This integration creates a single source of truth, eliminates duplicate data entry, and enables a fluid workflow where information flows precisely where it's needed.
Legally Binding eSignatures
Electronic Signatures Contracts are signed electronically through Documenso, which keeps an audit log of each signing. Whether an electronic signature is sufficient for a particular contract depends on the contract and the jurisdiction; Airplate does not certify it.
Real-Time Contract Intelligence
Know exactly where every deal stands with Airplate's intelligent tracking system. Receive immediate notifications when prospects view your proposal, when contracts are signed, or when action is required—empowering you to manage your pipeline with precision and never miss a follow-up opportunity.
Dynamic Team Orchestration
Build the perfect team for each event with Airplate's collaborative workflow system. Seamlessly add internal staff and external partners to projects, manage access permissions with a click, and coordinate resources across departments—ensuring everyone knows their role and nothing falls through the cracks.
Intelligent Event Space Allocation
Airplate ensures the perfect venue for every event by analyzing your requirements, checking availability across systems, and allocating the ideal space. When potential conflicts arise, you receive an alert—protecting your schedule and your client relationships.
API Integration
Experience the power of truly connected systems as Airplate seamlessly links with your CRM, PMS, and other business tools. This integration creates a single source of truth, eliminates duplicate data entry, and enables a fluid workflow where information flows precisely where it's needed.
Legally Binding eSignatures
Electronic Signatures Contracts are signed electronically through Documenso, which keeps an audit log of each signing. Whether an electronic signature is sufficient for a particular contract depends on the contract and the jurisdiction; Airplate does not certify it.
Real-Time Contract Intelligence
Know exactly where every deal stands with Airplate's intelligent tracking system. Receive immediate notifications when prospects view your proposal, when contracts are signed, or when action is required—empowering you to manage your pipeline with precision and never miss a follow-up opportunity.
Dynamic Team Orchestration
Build the perfect team for each event with Airplate's collaborative workflow system. Seamlessly add internal staff and external partners to projects, manage access permissions with a click, and coordinate resources across departments—ensuring everyone knows their role and nothing falls through the cracks.
Intelligent Event Space Allocation
Airplate ensures the perfect venue for every event by analyzing your requirements, checking availability across systems, and allocating the ideal space. When potential conflicts arise, you receive an alert—protecting your schedule and your client relationships.
API Integration
Experience the power of truly connected systems as Airplate seamlessly links with your CRM, PMS, and other business tools. This integration creates a single source of truth, eliminates duplicate data entry, and enables a fluid workflow where information flows precisely where it's needed.
Legally Binding eSignatures
Electronic Signatures Contracts are signed electronically through Documenso, which keeps an audit log of each signing. Whether an electronic signature is sufficient for a particular contract depends on the contract and the jurisdiction; Airplate does not certify it.
Real-Time Contract Intelligence
Know exactly where every deal stands with Airplate's intelligent tracking system. Receive immediate notifications when prospects view your proposal, when contracts are signed, or when action is required—empowering you to manage your pipeline with precision and never miss a follow-up opportunity.
Dynamic Team Orchestration
Build the perfect team for each event with Airplate's collaborative workflow system. Seamlessly add internal staff and external partners to projects, manage access permissions with a click, and coordinate resources across departments—ensuring everyone knows their role and nothing falls through the cracks.
Airplate only works with a limited number of users to ensure premium support and quality service.