Quick Start Guide

Quick Start Guide

Get your venue set up on Airplate and start receiving RFPs.

Step 1: Complete Your Business Profile

Go to Settings > Business Details and fill in:

• Business name and legal entity
• Contact information
• Business address
• Logo and branding assets

Step 2: Configure Event Rooms

Navigate to Settings > Event Rooms to add your spaces:

• Add individual rooms with capacity and amenities
• Set up merged room configurations for larger events
• Upload photos for each space
• Define room priorities for auto-allocation

Step 3: Create Packages & Pricing

In Settings > Packages:

• Create package offerings (per person, per hour, flat rate)
• Add optional services and upsells
• Configure VAT rates for each item
• Set up yield pricing for seasonal adjustments

Step 4: Customize Your RFP Form

Go to Settings > RFP Form Link:

• Upload your logo
• Set your brand colors (primary, secondary, background)
• Customize form fields and questions
• Preview and copy your public RFP link

Step 5: Share Your RFP Form

Distribute your RFP form link:

• Add to your website with a "Book Event" button
• Include in email signatures
• Share on social media
• Add to Google Business Profile

What's Next?

Once set up, incoming RFPs will appear in your dashboard. Learn how to manage them in the RFP Management guide.